Why adding users in Motion matters
Properly setting up your Motion organization ensures smooth collaboration, accurate reporting, and secure account access. Whether you’re an agency inviting clients or a brand adding teammates, assigning the right role prevents permission issues and makes sure your team can get the most out of Motion.
Motion user roles explained
Before you invite teammates, choose the right role. Motion has four roles with different permission levels:
Owner – Full access. Can add/remove users, manage workspaces, link ad accounts, and perform everything admins can.
Admin – Can create and edit workspaces, reports, and users (except Owners). Can manage ad accounts.
Collaborator – Can create and edit reports. Cannot add new ad accounts or teammates.
Guest – View-only access. Guests can see reports but cannot edit. Guests are unlimited and do not count toward your user limit. Guest users have restricted access to AI functionalities. While they can view the outputs of completed AI tasks, they cannot initiate or run new AI tasks.
👉 Pro tip: Use Guests for clients or stakeholders who only need to view reports, not edit them.
How to add a new user in Motion
Follow these steps to invite a new user to Motion:
In Motion, go to the bottom left menu → My account.
Select Members.
Click Add New Members (top right).
Enter the email address of the person you want to invite.
Select their role (Owner / Admin / Collaborator / Guest).
Click Send Invite.
Once invited, the user will get an email with a link to join your Motion account.
Enable auto-join by email domain
If you’re an Owner, you can allow anyone with your company’s email domain to automatically join your Motion account:
Go to Account settings (bottom left icon in Motion).
Click Organization members.
In the General section, check the box: Allow new users to join if their email matches your company's domain.
This is especially useful for larger teams - it removes the need to send individual invites.
✅ Key takeaways
Motion has four user roles: Owner, Admin, Collaborator, and Guest.
You can add new users to Motion by sending an email invite.
Guests are unlimited and don’t count toward your paid user limit.
Owners can set up auto-join by domain for faster onboarding.